Maintaining Confidentiality in Secure Document Storage
When managing confidential documents, security is a primary issue. If you’re handling sensitive personal information or business information, unauthorised access to crucial files can negatively impact operations and your reputation.
It’s easier than you think to keep your confidential documents safe. The most well-known document management software have robust security features that prevent unauthorized access to data and safeguard documents from cyber-attacks.
According to Verizon’s Data Breach Investigations Report 2022 that negligence by employees is one of the most common causes of a breach in confidentiality. If it’s misplacing a document or forgetting to alter security settings, or sending a confidential document to the wrong recipient Human errors are a major source of security risks when handling sensitive documents.
The best way to mitigate this risk is with a policy that outlines clear protocols for employees. Reviewing these policies regularly can make employees aware of the importance of protecting confidential documents. It can aid in preventing unintentional disclosure.
Using an encrypted storage solution is another great method to protect sensitive documents. Encrypting your files will ensure that only those with the right password can access your files. This can reduce the risk of a cyberattack. Avoid secure document storage confidentiality using personal information, such as names or birthdays when creating a password. Incorporating two-step verification into your secure storage tools is a great way to further enhance security, like using the capability to require the use of an authenticator app when you log in.